“Needs and Cost Assessment” Process
When evaluating a move to a SaaS/Cloud environment, the first questions from our law firm clients often relate to cost.
- Will the new SaaS design cost more or less than their legacy IT systems?
- Will the change be worth it? Are the applications more functional, more integrated?
- Are the SaaS systems more secure?
- Is disaster recovery included?
- Will the new system scale as the firm grows?
- How will the new design work with the firm’s remote users or offices?
- How will the new system promote collaboration with outside counsel or clients?
Selah’s goal is to understand the Firm’s practice area requirements and cultural preferences. This process will typically uncover all of your current legacy system costs and provide a comparison with the possible SaaS alternatives. Comparisons are made on both the cost and functionality levels. An internal law firm administrative team, often a technology committee, composed of attorneys and administrators are assigned to work with Selah’s consulting team.
Selah schedules recurring weekly Web meetings to help understand and to uncover the needed information about both the legacy systems vs. the SaaS alternatives. Each potential SaaS software product is reviewed in these meetings to be sure any replacement of a legacy product meets the needs of the Firm. On the Legacy Side, all financial reviews, product by product, are examined in the following detail: software licenses, software maintenance, server requirements, server maintenance and middleware. On the SaaS side, not only is the functionality reviewed, but the subscription fees are annualized plus the cost of retraining is compared to staying with the current legacy solutions. SaaS is not necessarily less expensive, even though it may be, but it may be more cost effective for other reasons:
- Disaster Recovery
- Security, virus protection and encryption
- Scalability and growth
- Cost and ease of upgrades using multi-tenant technology
- Frequency of software refresh
- Superior application functionality
- Multi-location access
- Less management oversight required
- Predictability of costs
Finally, Selah builds a Proof of Concept which shows all of the recommended SaaS software applications and shows the integration with the Selah Central® Web portal. See the descriptions of Selah Central®.
Selah Legal Technology provides a proven process for evaluating a firm’s legacy IT systems and software compared to the available SaaS/Cloud alternatives.
These and many other technologies are evaluated using a series of Selah designed spreadsheets and are updated via weekly Web meetings with the client and are compared in terms of cost, functionality and overall short and long-term strategy: